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School fundraising raffles are not only a fun and engaging way to raise funds but also a fantastic opportunity to bring the community together. Whether the school aims to support educational resources, extracurricular activities, or a specific school project, a well-organized raffle can make a significant impact. To ensure a successful and compliant event, it is essential to understand the necessary steps involved in organising a fundraising raffle. In this article, we will provide a comprehensive guide on how to plan and execute a raffle, including the verification process for authorization and the importance of printing ticket prices on the tickets.

Step 1: Determine Your Purpose and Goal: Define the purpose of your fundraising raffle and set a clear goal. Identify the cause you are supporting and how the funds raised will be utilized. This will help you create a compelling story to inspire potential donors.

Step 2: Research Legal Requirements: Check the legal regulations surrounding raffles in the UK. Different regions may have specific guidelines, so make sure you understand the laws and obtain any necessary permits or licenses. Some raffles may require authorisation from a regulatory body like the Gambling Commission. See details here: https://www.gamblingcommission.gov.uk/

Step 3: Establish a Budget: Create a budget to outline your expected expenses and anticipated revenue. This will help you make informed decisions regarding ticket pricing, prizes, venue costs, advertising, and other essential aspects of the event.

Step 4: Set Ticket Prices and Quantity: Determine the price per ticket, keeping in mind your target audience and fundraising goal. Ensure the ticket price covers the costs of the prizes, overheads, and desired profit. Clearly print the ticket price on each ticket for transparency and compliance. Remember, if you sell tickets in books (i.e. books of 10’s), the total price per book has to be the total price of tickets.  Order your tickets here!

Step 5: Source Prizes: Secure attractive prizes to entice participants to purchase tickets. Reach out to local businesses, sponsors, and community members who may be willing to donate g oods, services, or experiences. Make sure the prizes are appealing and relevant to your target audience.

Step 6: Promote Your Raffle: Create a comprehensive marketing plan to spread the word about your fundraising raffle. Utilize various channels such as social media, local newspapers, community notice boards, and word of mouth. Highlight the cause and prizes to generate interest and maximize ticket sales.

Step 7: Decide on the method of selling tickets. You include selling tickets online through the school website, setting up physical ticket booths at school events, or distributing tickets through students to sell to their friends and family. Keep track of all ticket sales to monitor progress and calculate potential revenue.

Step 8: Choose a date, time, and appropriate location for the raffle draw. If permissible, consider conducting the draw during a school event or assembly to involve the entire school community. Ensure the process is conducted fairly and impartially, using a random selection method to determine the winners.

Step 9: Conduct the Raffle Draw: Perform the draw on the designated date and at the chosen location. Use a random selection method to determine the winners. Consider involving a third party or a trusted individual to conduct the draw, increasing its credibility.

Step 10: Thank Donors and Participants: After the raffle, express gratitude to all the donors, sponsors, participants, and volunteers who contributed to the success of the event. Send thank-you notes, display acknowledgments on the school’s website or notice boards, and publicly recognise their support during school events.

Step 11: Evaluate and Report: Conduct a post-event evaluation to analyse the success of the raffle. Assess the funds raised, the level of community engagement, and the overall impact on the school’s fundraising goals. Prepare any required financial reports or documentation for your school’s records or authorities, as per the legal requirements.

Organizing a school fundraising raffle can be an exciting and rewarding endeavor. By following this step-by-step guide, your school can run a successful event while adhering to the legal requirements in the UK. Remember to obtain any necessary authorizations, print ticket prices clearly, and promote the raffle widely within the school and local community. With careful planning and enthusiastic involvement from parents, teachers, students, and community members, your school’s fundraising raffle is sure to be a resounding success in supporting the chosen cause.

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